Unidigital Programme

2021

SIGMA as an in-house provider

Unidigital is an initiative promoted by the Ministry of Universities to drive the digital transformation of the Spanish university system through a coordinated approach with structural reach. The program aims to strengthen universities' digital capabilities, improve their processes and facilitate the connection between academic activity, management and technology. To this end, it is structured around three main lines:

Modernization of the university system, through the incorporation of technological, material and human resources.
Boosting digital innovation, positioning universities as key players in the transformation of the system.
Development of shared strategic projects, aimed at generating impact at an inter-university scale.

Within the framework of Unidigital, SIGMA acts as an in-house provider of the university system.

As a public alliance, we take on the management and execution of the program from a shared perspective, in which universities not only participate but are also actively involved in decision-making.

This model makes it possible to coordinate initiatives, optimize resources and ensure that every advance responds to the common interest of the university system.

In addition, we extend this approach to affiliated schools, facilitating their integration into the projects and guaranteeing access to a shared technological infrastructure.

SIGMA Project

AULASDATA

Unidigital grants received

€200,000 (+ €22,365 extension)

Participating and coordinating universities

General description

Between October 2022 and December 2024, the AULASDATA project was developed, aimed at digitizing and optimizing academic management processes. Its objective is to improve teaching planning and university space management, facilitating both the definition of teaching plans and the reservation of classrooms and other spaces.

The integration of these tools enables more efficient management, aligning academic planning with the actual availability of resources and simplifying administrative processes for universities, faculty and students.

Between October 2022 and December 2024, the AULASDATA project was developed, aimed at digitizing and optimizing academic management processes. Its objective is to improve teaching planning and university space management, facilitating both the definition of teaching plans and the reservation of classrooms and other spaces.

The integration of these tools enables more efficient management, aligning academic planning with the actual availability of resources and simplifying administrative processes for universities, faculty and students.

The project aims to improve the current processes for scheduling and space reservation, optimizing their use and making them easier to manage. To this end, improvements are introduced in the functional processes of the teaching offer, and new functionalities are developed and integrated into SIGMA Academic, aimed at simplifying the day-to-day work of faculty and administrative staff.

AULASDATA is structured around three main areas:

Space management and optimization: improving the management and visualization of the occupancy of teaching and university spaces (classrooms, labs, meeting rooms, seminar or conference rooms), enabling more efficient planning.
Automatic timetable generation: automated creation of teaching timetables based on the Teaching Plan, the space catalog and opening calendars, taking into account the specifics of each center and degree.
Calendar integration: development of integration interfaces with calendar tools (such as Google Calendar or AppCrue), making planning more accessible to both faculty and students.

SIGMA Project

ISGA

Unidigital grants received

€458,000 (ISGA I), €271,294.04 (ISGA II)

Participating and coordinating universities

Context

Based on studies conducted at the University of Vigo, the University of Santiago de Compostela, the University of A Coruña and the University of Cantabria, opportunities were identified to optimize internal processes, improve operational efficiency and strengthen regulatory compliance.

In response, the ISGA project was launched in October 2022, aimed at implementing a comprehensive academic management and automation system, developed through several sub-projects.

Based on studies conducted at the University of Vigo, the University of Santiago de Compostela, the University of A Coruña and the University of Cantabria, opportunities were identified to optimize internal processes, improve operational efficiency and strengthen regulatory compliance.

In response, the ISGA project was launched in October 2022, aimed at implementing a comprehensive academic management and automation system, developed through several sub-projects.

Between October 2022 and December 2024, the various sub-projects that make up ISGA were developed. The project aims to digitize and optimize academic management processes, improving the efficiency of records administration and facilitating communication between universities. These advances enable more integrated management, connecting systems, processes and stakeholders within the university ecosystem.

The sub-projects developed are:

Inter-university studies management (PR-INTERUN)
University information exchange (API)
Adaptation to the evaluation system (GESTOPAC)
Galician translation of SIGMA (TRADUGAL)
Adaptation to the EVAU system (PREINSGAL)
Adaptation to the EVAU system (WS-GAL)
Automated payment order file process (AUTOMABON)
Automation of the early call process (ADELCONV)
Improvements to teaching guides (MEJORDOA)

ISGA's overall objective is to integrate academic management applications within the technological ecosystem of the participating universities, ensuring consistency, efficiency and regulatory compliance. To this end, the project is structured around several specific objectives:

System integration and adaptation: incorporate SIGMA Academic into university environments, including its translation into Galician and its adaptation to specific contexts.
Improved academic management: optimize the management of inter-university programs, evaluation and enrollment processes, both in general and within the EVAU system.
Process automation: develop functionalities that automate key tasks, such as file download and processing or call management.
Connectivity and information exchange: facilitate interoperability between systems through APIs and data exchange mechanisms.
Academic alignment: improve consistency between teaching guides and official academic data.

SIGMA Project

NDSIGMA

Unidigital grants received

€1,166,248.86

Participating and coordinating universities

Context

The NDSIGMA project responds to the need to evolve and modernize SIGMA's academic and research management solutions. It is a cross-cutting project that integrates different developments, mostly defined within the framework of the Advisory Committees, where the group's partner universities participate.

This model ensures that improvements respond to real, shared needs of the university system.

The NDSIGMA project responds to the need to evolve and modernize SIGMA's academic and research management solutions. It is a cross-cutting project that integrates different developments, mostly defined within the framework of the Advisory Committees, where the group's partner universities participate.

This model ensures that improvements respond to real, shared needs of the university system.

Between January 2022 and December 2024, new functionalities and innovation projects were developed in line with the evolution of SIGMA's roadmap. The goal is to improve academic processes, strengthen support for electronic administration, optimize communication with students and advance integration with other platforms.

All of this contributes to greater system interoperability and to management that is more connected, efficient and ready for new scenarios.

NDSIGMA encompasses multiple developments aimed at the continuous improvement of academic management solutions. The overall objective is to drive innovation and adaptation of the system, incorporating new capabilities that improve its operation and its fit with the current needs of the university environment. Specific objectives include:

Autonomy in academic management: incorporate functionalities that allow greater autonomy in managing electronic student records and accrediting language levels.
Improved user experience: adapt self-service tools to ensure greater accessibility and usability.
Traceability and security: incorporate mechanisms that ensure traceability in request processes, strengthening the reliability of the system.
Functional expansion: extend the capabilities of SIGMA Academic through the integration of new tools and functionalities.
Integration with key systems: improve processes related to doctoral studies and integrate solutions related to TESEO and Erasmus Without Paper.